Design your own presentation folders

You can use a presentation folder to present your company or organisation professionally and clearly. However, in addition to a clear design and the right information, you should also pay attention to other important aspects in the area of paper types, finishes, etc. At print24, you can find out exactly what presentation folders are and what design options are.

What are presentation folders, and what are they used for?

Presentation folders for companies are special files or folders used to present important documents, papers or advertising materials of a company or organisation in an orderly and professional manner. They are typically used to organise information on a specific topic, product or project and present it to potential customers, business partners or investors. They should be designed to a high standard to convey your company's professionalism and seriousness. They show that the company is organised and conscientious. They can also be used as a marketing tool to advertise products, services or the company itself. Brochures, flyers, business cards and other materials that appeal to potential customers can be integrated. Another important task of presentation folders is clearly organising information on a specific topic or project. They strengthen the company's brand identity, especially when corporate colours, logos and other branding elements are used to promote the brand presence. In this way, a high-quality presentation folder can help attract potential customers' interest and convince them to work with the company. It leaves a positive impression and is essential to many companies' marketing and sales processes.

Types of presentation folders

There are different types of presentation folders, each with different features depending on its intended use, content, and design variant. It always depends on how the company is to be presented.

• Standard presentation folders, for example, are traditional folders made from cardboard or a similar material. They usually have slots or pockets for documents on the right side and slots for business cards on the left side.
• On the other hand, ring binder presentation folders contain a ring mechanism inside, similar to a ring binder. They make inserting and removing perforated documents easy and offer additional pockets or inserts for unpunched documents.
• Multi-part presentation folders consist of several parts or compartments that allow you to keep different types of documents or materials separate. For example, they can combine a ring binder and a pocket for loose sheets.
• Clipboard folders, by comparison, contain a clip or clipboard to hold individual sheets securely without the need for a hole punch. They are efficient for presentations where frequent changes need to be made.
• CD/DVD presentation folders contain special pockets or inserts to securely store and present CDs or DVDs. They often have a transparent window to make the disc label visible.
• Specialised conference folders are designed for use at conferences or meetings and often include additional features such as pen holders, notepads, calculators and other useful extras.
• Presentation cases are similar to folders but are predominantly made from a more robust material. They have a lid that can be fully closed to protect the contents, making them ideal for transporting presentation materials over longer distances.

Paper types, formats and finishes for presentation folders

In addition to the different types of presentation folders, you can, of course, also choose from a wide range of paper types, formats and finishes.

Paper types for presentation folders

If you opt for glossy paper, you will receive a presentation folder with a smooth, reflective surface that makes colours and images appear vivid and vibrant. The paper conveys an impression of high quality and professionalism and is well suited to presentations where visual elements play an important role, such as product photography or marketing materials. On the other hand, Matt paper has a smooth but non-reflective surface that gives a subtle and elegant impression. It is ideal for presentations that require a minimalist or sophisticated look and works well for text-heavy content or presentations with a subtle design.

Textured paper has a surface with a fine texture or pattern that provides a tactile experience. It gives a luxurious and sophisticated impression and is well suited for high-end presentations where appearance is important, such as invitations or exclusive product launches. On the other hand, recycled paper is made from recycled materials and conveys an impression of environmental awareness and sustainability. It is ideal for companies or organisations that want to emphasise their environmental credentials and is suitable for environmental issues or green initiatives presentations. There is also a choice of high-quality cardboard, which is thicker and more robust than standard paper and conveys an impression of stability and durability. It is suitable for presentation folders that are used frequently or need a particularly high-quality appearance.

Presentation folders in different formats

Various formats are commonly used for presentation folders, each of which can give a different impression.

• The A4 format is the standard paper format in many countries and measures 210 x 297 mm. Presentation folders in this format look professional and are used, in particular, for formal business presentations. They offer sufficient space for content and can hold many documents.
• The A5 format is half the size of A4 (148 x 210 mm) and is suitable for compact presentations or those that must convey a personal touch. A5 presentation folders can serve as a handy addition to brochures or leaflets and convey an impression of creativity and originality.
• The US letter format, on the other hand, is widely used in the USA and measures 8.5 x 11 inches (approx. 216 x 279 mm). Folders in this format are often used for presentations in North America and convey a professional and familiar impression.
• Square presentation folders have pages of equal length and can convey a modern and unconventional look. They are ideal for creative presentations or those who want to stand out. Square folders can be available in different sizes, such as 210 x 210 mm or 148 x 148 mm.
• In addition to the standard formats, companies can also choose customised formats to suit their requirements. This can help to make the presentation unique and distinctive and create a personalised impression.

These print finishes are available for presentation folders

Various types of finishes are commonly used for presentation folders, which can help to achieve a high-quality and professional appearance. A distinction can be made here between versatile lamination, spot varnishing, embossing and hot foil stamping.

• Glossy lamination gives the folder's surface a shiny and reflective effect. It protects the material from wear and moisture and conveys an impression of high quality and elegance. Matt lamination, on the other hand, has a smooth, non-reflective surface that gives a subtle and refined impression. It reduces glare and fingerprints and is well-suited to presentations that require an elegant and understated appearance.
• Glossy spot varnish is applied to certain areas of the folder to emphasise them and create a visual effect. It gives an impression of sophistication and attention to detail and can help emphasise important information or design elements. Matt spot varnish has a similar impact to gloss spot varnish but gives a more subtle and understated look. It is well suited to presentations that have a modern and minimalist look.
• In embossing, these emphasise certain areas of the folder by lifting them. They give an impression of elegance and sophistication and help to enhance the folder's design. Blind embossing creates a similar effect to embossing without the use of additional colour or foil. It, therefore, gives the folder a subtle texture and tactile appeal and can create a luxurious impression.
• Hot foil stamping is also a popular option for finishing presentation folders. Gold or silver foil stamping creates shiny, metallic effects and emphasises certain folder elements. It conveys an impression of luxury and exclusivity and is ideal for high-quality presentations or special occasions.

Design presentation folders at print24

Presentation folders are the perfect way to present your company or organisation. At print24, you have the opportunity to design your folder yourself. With the help of our tool, you will have your personalised presentation folder in your hands in no time. Designing other print products to impress your customers, such as stickers and labels, note pads, flyers, stamps or business cards, is also possible. See for yourself.